An AI Readiness Audit summary for Northwind Logistics: 8 tools identified, 3 pain points, 14 hours a week recovered, 2 opportunities, and an estimated $72,800 in annual value at high confidence.

The AI readiness audit that prices every opportunity before you build.

A fixed-scope audit of your tools, team, and data. The same audit that starts every Phos AI Labs engagement, yours to keep whether or not you go further.

Book the audit → See what's included

An AI readiness audit maps every tool, workflow, and data source in a business, then prices what each one is worth to fix, automate, or leave alone. Here is what most AI spend gets wrong: it buys the tool before anyone names the problem. Phos AI Labs runs the audit first. An AI agent interviews your team department by department, and two weeks later the findings come back as a scorecard, a ranked list of opportunities with a dollar figure on each, and a roadmap built in the order things should get done.

OpenAI Select Partner and Claude Partner Network

Anthropic Partner and OpenAI Select Partner, CCA-F certified team

  • 400+ projects, 40 in AI

    across manufacturing, aviation, distribution, healthcare, and professional services

  • 2 weeks

    from kickoff to a scorecard your team can act on

Trusted by teams at

  • American Express
  • Coca-Cola
  • Sotheby's
  • Medtronic
  • Dataiku
  • Margaritaville
  • Zapier
  • Whitecoat Planning

Why does most AI spend miss the real problem?

Because nobody prices the problem before buying the tool. The audit does that first, finding what is actually costing the business before a single recommendation gets made.

  • Tool overlap nobody's counted

    Three or four platforms doing the same job, and nobody has priced what the redundancy costs every month.

  • Shadow IT

    Workarounds the team built because the official stack could not solve a real problem. They stay invisible to leadership until someone finally asks.

  • Pain points, never priced

    Everyone can name what is frustrating. Almost nobody can say what it costs in hours or dollars, so the wrong things get fixed first.

The problem is rarely the tool. It's the order you fix things in.

This is not a self-serve report.

Our consultants sit inside your operation, read what they find with years of pattern recognition behind them, and lay the foundation: a clear, honest picture of where you stand and where AI is actually worth the investment.

What you walk away with

  1. 01

    AI Readiness Scorecard

    One clear, evidence-based answer to where the business is losing the most, and what it is worth to fix first.

  2. 02

    Technology & Tool Overlap Map

    Every tool in use, who is actually using it, and where redundant licenses are already burning budget.

  3. 03

    Shadow IT & Handoff Analysis

    The workarounds your team built around a broken process, and the exact handoffs between people where the most time disappears.

  4. 04

    Data Flow Map

    A visual map of how information moves through the business: where it flows cleanly, where it gets stuck, and where it vanishes.

  5. 05

    Pain Points Heatmap

    Every frustration in the business, costed and ranked by severity, frequency, and annual dollar value, documented straight from the interviews.

  6. 06

    Automation & AI Opportunity List

    The specific workflows worth fixing, each one with hours saved, annual value, and a confidence rating attached.

  7. 07

    A Consultant-Led Recommendation

    Our team walks you through what it found, asks the questions that surface the real priorities, and works with you to decide what should be tackled first.

  8. 08

    Executive Summary

    One page for leadership: the headline finding and the recommendation, no wading required.

The audit is where the relationship starts. You leave with a foundation and a partner who already knows your operation from the inside, ready to be your embedded AI team as you move forward.

What actually happens during the two weeks?

Each week hands the next something real to work with. Interviews become a map, the map becomes a costed list, and the list becomes a roadmap.

  1. Week 1

    Interviews & mapping

    We combine two things a generalist rarely does together: an AI agent interviews every department at scale, roughly forty minutes each, and our consultants run their own conversations with the people who hold the context a form can never capture. Between them they cover the daily routine, the tools, the handoffs, and the work nobody else fully understands. Every tool gets inventoried and every workflow gets mapped.

  2. Week 2

    Costing & ranking

    Every pain point gets priced by severity, frequency, and annual dollar cost. Every automation and AI opportunity gets scored for hours saved, annual value, and confidence.

  3. Delivery

    Scorecard, list, roadmap

    One working session instead of a slide deck: our consultants walk you through the scorecard, the ranked opportunity list, and the phased roadmap, and help you decide what to tackle first. Everything is yours to keep whether or not you go further with Phos AI Labs.

A voice conversation, not a survey.

The agent walks each employee through how their work really happens, roughly 40 minutes, adapting its follow-ups to the answers. No forms to fill in, no scheduling for your team to manage.

An illustration of the audit's interview agent partway through a stakeholder session: seven sections of questions, a listening state, and the opening exchange of the transcript.

Stakeholder Interview

Live interview

Section 3 of 7 · Operations workflows

Agent is listening

Speak naturally; the agent adapts its follow-ups to your role and answers.

Audit

Hi Maya, I'm the Phos audit agent. I'll ask about how work actually gets done day to day. This usually takes 30 to 45 minutes. Ready when you are.

You

Ready. Let's do it.

Why does the right AI entry point depend on your industry?

A manufacturing floor, an engineering firm, a distribution warehouse, and a healthcare practice each lose time in completely different places. The audit reads each operation on its own terms.

Aviation Creative Industry Transportation
Manufacturing Professional Healthcare
Finance Advisory Insurance Logistics

Don’t see your industry?

If your operation runs on manual handoffs and tools nobody has counted, the audit reads it on its own terms.

Book a call

What changes the moment the audit closes?

You do not just get a folder of PDFs. You get clarity, a priced set of priorities, and a team that already knows your operation and is ready to help you act on it.

  1. 01

    Clarity you can act on

    Every tool, workflow, and dollar figure in one place, walked through with the consultants who found it, instead of scattered across five people's heads.

  2. 02

    Priorities, agreed together

    Guesses about what to fix first, replaced by opportunities ordered by what they are actually worth, and a conversation with our team about where to start.

  3. 03

    A partner who knows your business

    The files and scores are yours to keep. So is a team that has now seen your operation from the inside, ready to be your embedded AI partner as you move.

Does the audit actually deliver?

LowCode Agency

CONTEXT

LowCode Agency, a 40-person global software agency, ran the AI Readiness Audit on itself before it was ever offered to a client.

WHAT PHOS AI LABS DID

Interviewed every department with an AI agent, mapped every tool, and costed every friction point across the operation.

We didn't need convincing that AI could help. We needed someone to tell us exactly where, with a number attached. The audit found 29 of those, worth $376,800 a year, and that changed how we planned the next quarter.

— Jesus Vargas, Founder & CEO, LowCode Agency and Phos AI Labs

Read the full story →

What makes this different from typical consulting advice?

Instead of a slide deck of opinions, the audit hands over a priced, sequenced list of what to fix, tested on our own company before it ever reached a client.

  1. 01

    Priced, not just ranked

    Every finding carries a dollar figure, so the decision to act comes with a number attached, and leadership can prioritize on value instead of instinct.

  2. 02

    Tested on our own company first

    Before it reached a single client, the audit ran on LowCode Agency itself: 77 pain points found and $376,800 in annual value identified.

  3. 03

    One team, start to finish

    The same team that runs the audit builds what it finds, so nothing gets handed to a different vendor halfway through.

Read the full case study →

This is for you if:

  • You're a mid-market company ($5M+) and manual work is quietly eating your margins.
  • You know AI belongs somewhere, but not where or in what order.
  • You want a baseline in dollars before you spend on tools or headcount.

This is not for you if:

  • You already have a clear, owned AI strategy in motion.
  • You just need hands to build something already scoped.
  • You're not willing to change how the team works.

How much does an AI readiness audit cost?

  • AI Readiness Audit

    starting at $10,000 fixed scope

    Where you land depends on the size of your company and how many people and departments we interview. Every engagement is scoped up front and closed in two weeks, and the scorecard, heatmap, and recommendation are yours to keep either way.

    Book the audit →

Most companies this size are carrying six figures a year in overlapping software the audit surfaces on its own. The fee is a rounding error against what it usually finds.

Keep going

  1. 01

    AI Readiness Scorecard

    10 questions, a personalized score in minutes.

    Explore →
  2. 02

    AI Readiness Voice Audit

    A 3-minute voice-driven audit you can take right now.

    Explore →
  3. 03

    Deploy Claude Blueprint

    A 6-step guide to rolling Claude out across a team.

    Explore →
  4. 04

    Case Studies

    Real engagements with real numbers.

    Explore →

FAQs

What is an AI readiness audit?
An AI readiness audit is a two-week review of the tools, people, and processes a business already has. It shows exactly where AI can save time or money and puts a real dollar figure on each opportunity, so leadership can decide what to fix first, second, and third.
What's included in an AI readiness audit?
The audit includes AI-led interviews with every department, a scorecard showing where the business stands today, a heatmap of the biggest opportunities ranked by annual cost, and a phased roadmap for what to build first. Everything is delivered in one working session.
How long does an AI readiness audit take?
Two weeks, start to finish. Week one is interviews and mapping, week two is costing and ranking, and delivery is a single working session. There is no open-ended clock and no hours to track.
How much does an AI readiness audit cost?
Audits start at $10,000. The exact figure depends on the size of your company and how many people and departments we interview, and it is scoped up front so there is no hourly billing and no surprise invoices. The scorecard, heatmap, and recommendation are yours to keep whether or not you continue with Phos AI Labs.
Do we have to keep working with Phos AI Labs after the audit?
No. Everything found during the audit belongs to the business the day it ends, ready to act on immediately. Most companies continue because the roadmap makes the next step obvious, but nothing obligates you to.
How is this different from hiring a consultant?
Most consultants hand over general advice and bill by the hour. This audit hands over a specific list of what to fix, with a price on each item, for one flat fee. Phos AI Labs ran it on its own company before offering it to clients.
Is the audit right for my business?
It is built for leaders of $5M+ companies who already use tools like Claude or ChatGPT and want to know where AI could help across the whole operation. If AI is stuck with one person on your team, the audit is where it starts to scale.

The fastest way to know whether we're the right fit, is a conversation.

STEP 1/2 · ABOUT YOU